The deadline for FATCA/CRS reporting was the 10th of February. For many, this serves as an annual reminder that reporting is not simply about “filling out a form” — it is about data quality, structure, control, and traceability.

At Equro, we have for several years worked with a significant number of financial clients who use us for the administration of project companies, investors, and ownership structures. This year, we took the natural next step:

We conducted two pilot projects in which Positron Capital and Arctic Securities submitted FATCA/CRS reporting for their investors through us — across all project companies, including structures with both European and U.S. owners.

A brief note on FATCA and CRS (and why it takes time)

FATCA (U.S.) and CRS (OECD) are regulatory frameworks for automatic exchange of financial information. The objective is to identify and report tax-liable individuals across jurisdictions.

In practice, this means that one must:

  • Identify reportable investors (e.g., U.S. persons)

  • Ensure correct classification and documentation

  • Collect and quality-assure data across complex structures

  • Report in the correct format within the deadline

When the investor base is large, or when there are many project companies, this quickly becomes a significant operational effort.

Why it makes sense to handle this through Equro

For many financial institutions, brokerages, and asset managers, FATCA/CRS reporting becomes an additional task layered on top of existing responsibilities — often during an already busy period of the year.

At the same time, this type of reporting largely relies on information that already exists within Equro:

  • Ownership and shareholder structures

  • Investor information

  • Transactions and historical data

  • Ongoing traceability and data quality throughout the year

It is therefore logical that reporting can be performed more efficiently when it is close to the source of the data — rather than reconstructed manually after the fact.

Experiences from the pilot projects with Positron Capital and Arctic Securities

In the pilots, we completed FATCA/CRS reporting for investors in the project companies, including structures with both European and U.S. owners.

Feedback from both organizations has been clear: this saves time, reduces friction, and makes the process more predictable.

Positron Capital particularly emphasized the advantage of being able to report directly from a system where ownership, transactions, and investor data have already been quality-assured throughout the year:

“Being able to report directly from a system that already contains ownership structures, transactions, and investor data makes the process significantly simpler and more controlled.”

Arctic Securities highlighted the efficiency gains, especially when reporting spans multiple project companies simultaneously:

“This is typically a task that requires substantial coordination and manual effort. Being able to handle this through Equro saves us considerable time and provides a more secure process.”

The importance of the pilot format

One key takeaway from the pilots is that this type of module should be developed in close collaboration with users.

Both pilot clients appreciated that this was conducted as a genuine pilot project — where feedback, practical needs, and operational realities were incorporated into the assessment and further development.

This has made the solution stronger, more relevant, and better aligned with real-world workflows.

The module is now launched and available

Based on the pilots, we have now finalized and launched the FATCA/CRS module.

For financial institutions, brokerages, and asset managers managing numerous project companies and investors, this delivers clear benefits:

  • Less manual work ahead of the reporting deadline

  • A more structured data foundation

  • Reduced risk of errors and omissions

  • A simpler process across portfolio companies

Next steps

We expect that more of our clients will want to adopt this solution, and the module is now available for implementation.

If you work in a brokerage, asset management, or investment environment with project companies and international investors, this is a natural component of a compliance infrastructure that should be simple, robust, and integrated.

Please reach out if you would like a brief walkthrough of how the module works in practice.